Registration includes:
- Admission to the Workshop
- All meals (lunch, dinner, coffee breaks), welcome apéro and evening drinks during the poster follow-up sessions during the Workshop
- Three-night accommodation inclusive of breakfast (check-in: Sunday May 2, 2027, check-out: Wednesday May 5, 2027) (rooms have been pre-booked)
- Excursion with “Job Fair” and “Career Advice” Sessions
- “Meet the Editor(s)” session (TBC)
- Networking Lunch
- Participation in the table lottery for some of the meals
- Banquet dinner
- VAT
Travel expenses and fees associated to the payments are charge of the attendees.
Registration information
Attendees who would like to extend their stay, once assigned a room, should contact the hotel directly and make their own arrangements by paying separately for such extension.
Visa: We can provide a confirmation letter with information regarding your contribution, and details regarding meals and accommodation once the registration process has been completed and we have received the payment.
Important note: We recommend that you book your visa appointment as soon as possible, to avoid any delay with your visa application.
A motivation letter and scientific profile will be requested together with the abstract submission.
Travel grant applications (they have to be submitted during registration) must be properly substantiated.
Payment
The payment details will be communicated by email to the chosen participants by 14.02.2027 and payments shall be received by 28.02.2027 at the latest to complete the registration and guarantee a spot at the conference.
Cancellation policy
Fees: If a waitlisted participant accepts to attend the workshop in place of the registered participant who would like to cancel, the registration fee will be refunded minus 100 CHF cancellation fee and handling charges until April 1, 2027. If such a replacement cannot be found no refund will be provided.
Selection criteria
All on-site attendees ranging from internationally renowned and well-established scientists to PhD students are expected to actively contribute to the conference through lectures or posters.
The attendees will be selected by the scientific organizing committee based on scientific excellence and relevance. In addition, the same criteria used to select the invited speakers (diversity in gender, geography and career stage) will be applied. Attendees from industry (at most 2 admitted) and editors of scientific journals are welcome to join our meeting.
The top 12 scoring abstracts will be selected to deliver an oral presentation (15 mins + 5 mins Q&A for a total of 20 mins). The rest of the abstracts will be assigned poster presentations. The top 30 of the ones selected for posters will also have the opportunity to give a flash talk (2 min each) in the plenary session.
Abstract guidelines
Abstracts are mandatory. Abstracts must be submitted in English and include the title, authors list, and affiliations (each affiliation should be listed at least once). Registrations without an abstract will be automatically rejected.
The abstract should be submitted with the agreement of all listed authors and organized keeping in mind context, methodology, results & discussion.
Length: Max 300 words (title, author list and affiliations excluded).
No tables or graphics should be included in the abstract.
When using abbreviations within the body of the abstract, please spell out the name in full at first mention and follow with the abbreviation in parenthesis.
It is the responsibility of the author to ensure abstract text does not contain any typos, grammatical errors or copyrighted content.
No changes can be made after submission.
Poster specifications
Posters should be in A0 portrait format (84,10 cm wide x 118,90 cm high) and, as the abstract, organized keeping in mind context, methodology, results & discussion.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 Euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
