Registration includes:
- Accommodation for five nights
- Full board (breakfast, lunch and dinner), two coffee breaks per day, and beverages during meals
- Welcome cocktail and the gala/conference dinner on the final evening
- Most participants (except invited speakers and organizers) will share double rooms. Optional single-room upgrades are subject to availability and extra cost
- Family accommodation and childcare/babysitting can be arranged separately at extra cost
Registration information
Applicants must submit a motivation statement (maximum 350 words) explaining their interest in the course and expected benefit from attendance. Applicants requesting financial support must also provide a brief justification of need. No CV or reference letter is requested for the application.
Payment
All invoices will be sent as email attachments.
For payments by bank transfer, a special process applies. Our payment provider, Stripe, generates a personal virtual bank account with its own IBAN for each attendee who selects this payment method during checkout.
This allows us to automatically match each bank transfer to the correct attendee, without relying on the payment reference or the exact amount entered by the payer. An IBAN is generated only for attendees who choose to pay by bank transfer; it is not generated for other payment methods.
The relevant payment details will be sent by email.
Cancellation policy
Cancellation notifications and refund requests must be submitted in writing by email to the organizing team at febs27@orgalution.de as soon as possible.
Cancellations received by 25 April 2027 will generally be eligible for a refund, less an administrative fee of €120. Cancellations received after this date are generally non-refundable.
Each cancellation request will, however, be considered individually.
Selection criteria
Applications will be reviewed by the organizers using: (1) scientific quality, (2) relevance to the course theme, and (3) motivation and expected benefit from attendance. The review will use the research abstract and motivation statement (maximum 350 words each), plus a brief justification of financial need where support is requested. Final selection will seek an interdisciplinary cohort across virology, biophysics, imaging, structural biology and computational analysis, with balanced representation across institutions and career stages and without overrepresentation from individual laboratories. Geographic and gender balance will be monitored. Travel/registration support will be allocated on merit and need, with particular consideration for applicants from developing countries.
Abstract guidelines
Submit one research abstract of no more than 350 words. The abstract will be assessed for scientific quality and relevance to the course theme. A separate motivation statement, also limited to 350 words, is required as part of the application.
Poster specifications
Standard A0 poster size in portrait format is recommended (33.1 inches wide by 46.8 inches high, or 84.1 x 118.9 cm).
FEBS Registration Grants
A limited number of FEBS Registration Grants are available to support the participation of early-career scientists in this course. These funds will cover, partly or fully, the registration fee (up to a maximum of 800 EUR per person).
The selection of applicants to receive FEBS Registrations Grants will be carried out by the course organizers on the basis of CV, abstract, and motivation letter, and approved by the FEBS Treasury Office according to the FEBS eligibility criteria.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 Euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
