Registration Fees
| Category |
Room Type |
Early |
Late |
On-site |
| Students / Postdocs |
Shared |
EUR 950 |
EUR 1050 |
EUR 1150 |
| Students / Postdocs |
Single |
EUR 1150 |
EUR 1250 |
EUR 1350 |
| Academic |
— |
EUR 1350 |
EUR 1450 |
EUR 1550 |
| Industry |
— |
EUR 1600 |
EUR 1700 |
EUR 1800 |
Registration includes:
- accomodation (March 7-11, 2026 - 4 nights)
- all meals
- all social events
Registration information
Group Discount
Groups of 4 or more attendees from the same institution qualify for a 10% group discount, which is applied automatically. As soon as the fourth person from your institution completes registration, the discount is activated for everyone in the group — you will receive an email notification.
Sustainable Travel Discount
Participants travelling to the event by train qualify for a 10% discount on the registration fee. You will need to provide documentation of your sustainable travel choice.
Payment
Online payment
You will be redirected to our secure payment portal to complete your payment by credit or debit card. Once payment is processed, you will receive a confirmation email.
Online payment of the registration fee will be processed in Danish currency (DKK) but the registration fees are presented in EURO on the website.
Rigshospitalet uses the payment system called ePay, which is approved by PBS/Nets. Personal information and credit card information are forwarded with SSL Encryption (Secure Socket Layer). This encryption provides high security, ensuring that a third party cannot get hold of confidential information.
You can pay by Dankort/Visa-Dankort, VISA, VISA Electron, MasterCard, Maestro, American Express and JCB.Organisers at Rigshospitalet only store information about your registration, i.e. name, address, email address and telephone number. Rigshospitalet does not have access to your credit card information. This information is handled exclusively by ePay and PBS/Nets, who ensure that the agreed amount is withdrawn from your account.
Payment is withdrawn from your account only when your registration has been confirmed by the organizers.
Unless otherwise stated for the specific event, Rigshospitalet will not charge you with a credit card fee for electronic payment.
You will be redirected to the payment page when registering.
Bank transfer
Bank transfer is available as a payment option. Account details and payment instructions will be provided by email after you complete your registration.
Invoice
Select this option if your institution requires a formal invoice. During registration you will be asked to provide your billing details:
Company / institution name
VAT number (if applicable)
Customer / contact name
Billing address (street, city, postal code, country)
Any additional comments or purchase order references
Once submitted, the organizers will prepare your invoice and send it to you by email. Your registration will be confirmed upon receipt of payment.
Group Invoice
If one person from your institution is paying for multiple attendees, select “I’m registering as part of a group” during the payment step.
Each other attendee should choose “Someone else from the group is paying” and provide the name and email of the person who will arrange the invoice.
The person paying should choose “I’m paying for the group”. They will be taken to the invoice form, where they must list the full names of all attendees they are covering in the comments field. A single invoice will be issued for the whole group.
Cancellation policy
Cancellations must be submitted through the registration platform or communicated to the organizers in writing.
Cancellations received more than 30 days before the event will be refunded in full, minus a €13 administration fee.
Cancellations received less than 30 days before the event will be refunded at 50% of the total registration cost.
No refunds will be issued for cancellations received after 6 March 2027.
Selection criteria
The initial registration is open to anyone from any country and affiliation with a submitted abstract of good scientific quality in any ovarian research topic spanning basic research to clinical application. Once the number of registered participants reaches 250, new registration will be disallowed with the option to be placed on a waitlist. In case of cancellations, additional participants will be selected from the waitlist, and priorities will be given to early career researchers.
Abstract guidelines
- Participants are encouraged to submit Poster and Oral abstracts for review by the Scientific Committee
- The Committee reserves the right to select the abstracts relevant to the Congress Program and the format in which they will be presented: Poster, Short talk (15 min), Flash talk (3 min)
- The Committee will accept a maximum of 1 abstract per presenting author
- Abstracts are submitted directly through the EOW platform — there is no template file to download or upload
- Select one primary and a secondary theme (subject) from the list available on the submission platform
- All abstracts will be scored by the committee via a formal peer-review process. Accepted works will be presented as a short talk, flash talk, or poster
1. Eligibility
Registration Required: Only participants who have already registered for the event are eligible to submit an abstract. Presenting Author: The person submitting the abstract will be automatically assigned as the Presenting Author.
2. Submission Steps
Before you begin, make sure you have:
- Complete list of authors (format: LastName FN, LastName FN, …)
- Abstract title (max. 100 characters, entered directly in the submission form)
- Abstract text (maximum 250 words, entered directly in the submission form)
- Primary and secondary theme
- 3 to 5 keywords describing your abstract
- Consent to share your abstract with other attendees in the event app and program (optional)
If you have any questions, please contact the secretariat at europeanovaryworkshop@gmail.com mentioning your name and abstract title.
Poster specifications
Please print your poster in a A0 vertical format measuring 118.9 × 84.1 cm.
The top of the printed poster should include the title, author(s), and institution(s). The lettering for this section should be at least 2.5 cm in height. Charts, drawings, and other illustrations might be similar to those you would otherwise use in preparing slides but should be more heavily drawn and appropriately shaded where possible.
A clear statement regarding the rationale and/or specific aims of the study should be stated and followed by an adequate description of the materials and methods. The results should be presented in several tables and/or graphs and should support the rationale for the study and the conclusions. It is very helpful to have a succinct conclusion.
You must mount your poster in the designated poster room before your scheduled poster session.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
To apply, please send an email directly to the meeting organisers justifying your request.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 Euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
