Registration includes:
- Access to all scientific sessions
- Digital abstract book (PDF)
- WiFi access (Eduroam)
- All meals as per programme (welcome reception, 5 lunches, 1 social dinner, coffee breaks)
- Local excursion
Transportation and accommodation are NOT included in the registration fee. Participants are expected to book their own travel and accommodation.
Payment
Selected participants will receive payment instructions by email. The registration fee must be paid in euros by bank transfer or, for participants based outside Europe, it can also be done via PayPal.
If your University/Company needs a purchase order before the payment, please contact via email events@i3s.up.pt.
We recommend waiting until you receive confirmation of your application before booking your accommodation.
Cancellation policy
Please note that no reimbursements will be provided for cancellations of any kind. All registrations are final and non-refundable.
Selection criteria
Participation in the conference is limited to 160 attendees. The primary selection criterion is the quality of the scientific work. The Organizing Committee will evaluate submitted abstracts based on their relevance to the astrocyte field and alignment with the workshop topics. The presentation of unpublished data is encouraged and will be given priority.
The selection process will take into account equality, diversity, and inclusion, with special consideration for participants with disabilities. We will also ensure gender balance, diversity in career stages, and geographical representation.
We strongly encourage participation from PhD candidates and postdocs. Selected abstracts will be chosen either for short talks, flash talks and/or poster sessions.
Abstract guidelines
Title: The abstract title should be no longer than 20 words. Capitalize only the first word of the title (unless proper nouns require capitalization).
Authors and affiliations: Enter the requested information for each author in the online submission form, including first name, last name, institution or company, country, and email address. Please designate one author as the first author and indicate which author will give the presentation.
Abstract length: Abstracts must not exceed 200 words, excluding the list of authors and affiliations. Figures, references, keywords, and acknowledgements should not be included.
Presentation preference: During submission, authors may indicate whether they wish to be considered for an oral presentation or a poster presentation.
Poster specifications
Posters should be in A0 format and in portrait orientation (84,1 cm width and 118,9 cm height or 33.1 inches width and 46.8 inches height).
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants and registration fee waivers are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 Euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
