Registration includes:
- Admission to all conference sessions, poster sessions, and on-site activities
- Conference materials
- Lunches (Day2-Day4) and Coffee breaks (Day2-Day5)
- Welcome Reception (including food and drinks) (Day1)
- Conference Dinner (Day3)
Accommodation and travel expenses are not included in the registration fee.
Registration Information
Fee reduction for “NON-AIR TRAVELERS” is eligible only for participants residing in Japan and traveling to the venue by train, bicycle, or on foot. Participants traveling by air are not eligible for this reduced fee.
Payment
All payment must be made in Japanese yen by credit Card.
Accepted credit Card: VISA, MasterCard, JCB, Diners Club, and American Express.
Registration is completed only after payment is confirmed.
Payment for accompanying persons will be collected on-site at the conference venue.
Cancellation Policy
Cancellation is not possible after registration. Registration fee are non-refundable under any circumstances.
Selection criteria
Participants are invited to submit abstracts if they wish to be considered for an oral, poster, or flash talk presentation.
Twenty-seven abstracts will be selected for 15-minute presentation slots (including discussion).
All other accepted abstracts will be presented as posters, and a limited number of poster presenters will also be invited to give 1-minute flash talks (one slide) during the main sessions.
Selection will be based on the scientific quality and relevance of the abstracts to the conference theme.
Efforts will be made to maintain a balanced representation across career stages, gender, geographic regions, and research approaches.
Abstract guidelines
Only participants registering to attend the on-site event are eligible to submit an abstract. Abstracts will not be accepted from virtual participants.
The abstracts should contain the following information:
- Title
- Authors (presenting author underlined)
- Affiliations of authors
- Body of abstract: 1 paragraph, citations and references are not allowed
- Abstract should not exceed 200 words.
Poster specifications
The maximum size of the panel is 90 cm (width) ×180 cm (height).
Presenters are asked to include the title, presenter’s name and affiliation on the poster.
A 20 cm × 20 cm space in the upper left corner should be left blank for the poster number, to be provided by the secretariat.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 Euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
