Registration includes:
- Registration to the workshop
- Admission to all lectures
- Workshop materials
- Accomodation
- Catering: Breakfasts (5x), Lunches (4x), Dinners (5x) and Coffee breaks
- Transportation from Billund Airport or Aarhus Airport to the venue, as well as the return trip
Payment
You are kindly requested to pay via the registration system. Please, include in your payment the name of the participant and the Reference ID.
Cancellation Policy
If you need to cancel your conference registration before June 15, 2026, you will receive a refund of the entire amount, minus a 30€ administrative fee.
Cancellations made between June 15, 2026, and August 15, 2026, will be eligible for a 50% refund of the registration fee. No cancellation requests will be accepted after August 15, 2024.
Please be aware that any changes or cancellations MUST BE COMMUNICATED via email to: f.m.reggiori@biomed.au.dk.
Your attendance at the conference can only be confirmed once the registration fee has been paid.
Selection criteria
In addition to the invited speakers, 21 speakers for short talks will be selected from submitted abstracts. When selecting these speakers, we will prioritize early stage researchers, aiming for a balance of PhD students, postdocs, and new PIs. As an early stage, we will consider researchers with ~ < 8 years post-PhD. We will take special circumstances into account, for example, if maternity leave has delayed a research career.
In addition, we will also select 50 participants to introduce their posters with a flash talk.
Abstract guidelines
Abstract body: The limit of 300 word refers to manually typed text and excludes spaces. If an error occurs try using a different web browser (preferably Google Chrome or Mozilla Firefox).
If you copy-paste the text into the form, hidden formatting might still be included which may cause the text to exceed the 300 words limit resulting in an error message. We recommend you clear all formatting before pasting in the text.
If you have special symbols in your text, make sure you are using Unicode characters, otherwise these will not be recognised.
Title: The title should not exceed 20 words. Only the first word of the title should start with a capital letter and the rest should be lowercase.
Authors and affiliations: Please fill in the author’s details as requested in the online form. The compulsory fields are: First Name, Last Name, Organisation Name (Affiliation or Company), Country and Email.
Kindly mark only one author in the role of First Author and please do not forget to indicate who will be the presenter.
Please enter your co-authors correctly via the system by adding accounts together with their organisation/institute. Do not copy-paste them into the body of the abstract text, as they will not be indexed in the abstract book.
Presentation types: When submitting your abstract, you can apply for an oral, poster presentation or. A selection process will take place with the results announced by June 20th after the abstract submission deadline.
Poster specifications
All Posters should be A0 (portrait)
Width: 90 cm
Height: 120 cm
The Workshop Secretariat will supply materials for the mounting of posters.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 Euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
