In-person registration includes:
- Attendance of the EMBO Workshop and materials
- Accommodation: 4 nights in an en-suite room at Fitzwilliam College, check-in Monday 6th July – Check-out Friday 10th July (note that 36 rooms are semi ensuite and will be allocated on a last come last serve basis) – not included for ‘local’ tickets
- Transport to and from accommodation to the MRC-LMB
- Coffee breaks
- Meals (breakfast, lunch, dinner)
- Social activity (Punting, visit of Cambridge)
- VAT when applicable
- UK VAT: the registration fees are VAT exempt
Virtual registration includes:
- Access to live streamed and on-demand recordings of all the programmed sessions
Registration information
Please list any relevant information about you that would help us to organize the meeting (disability, diet, health requirements).
Payment
The preferred payment method is online, by card at point of registration. We use the services of Stripe for debit/credit card payments. You do not need to have a Stripe account to use this service. If delegates choose to pay by Bank Transfer, payment terms are 30 days; payment in full must reach us by 8 June 2026. Payments must be made in GBP to the account details confirmed on the automatically generated invoice.
Selection criteria
In general applicants will be chosen on a first come first served basis.
In addition, organisers will oversee the selection process to ensure a diversity of delegates and participating labs.
To select oral presentation from abstract, an international committee of experts will consider research topic diversity and findings.
Care will be taken to ensure a diverse profile of speakers in all relevant areas, both scientific and societal where possible.
Cancellation policy
If you need to cancel your booking the following charges apply:
- Up to/Until 8 weeks before conference (Monday 11th May 2026) - NO CHARGE
- Between 4 & 7 weeks (Tuesday 12th May to Monday 8th June 2026) - 50% of the registration fee
- On or after 4 weeks prior to the conference (Tuesday 9th June 2026) -100% of the registration fee
Requests of cancellation must be made in writing to the organisers, with an acknowledgement received from the organisers. No requests to cancel will be deemed accepted until you have been advised by the organisers.
Delegates are allowed to amend their booking. Please note cancellation charges (as per breakdown above) are still applicable if a reduction in the amount due has arisen from amendments made. As noted, once a booking has been made, delegate fees will be due in full even where the delegate does not attend (subject to cancellation rights above).
SUBSTITUTIONS
Delegate substitutions are allowed, without charge, up to the day of The Event. If you need to substitute a place for yourself or your colleague, please email the organisers.
Abstract guidelines
English language, 250 words maximum –excluding title and affiliations-, Broad introduction.
Poster specifications
Portrait format, A0 size (1189 x 841 mm). We also encourage poster presenters to prepare 3-minute video flash talks (1 slide). Several of these will be selected as flash talks during the scientific sessions.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 Euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
