Registration includes:
- Accommodation for the duration of the workshop (26th April to 1st May included)
- All meals and special dinner
- One day excursion (Saturday 2nd May)
Payment
Selected participants will receive payment instructions by email from C.Domene@bath.ac.uk and Anand Srivastava (anand@iisc.ac.in). The message will include full details on the available payment options.
Important notice: Participants are advised to be vigilant against fraudulent communications. All official payment requests will be sent exclusively from the workshop organizers via email. We will never request payment or personal information through unofficial channels. If you receive any suspicious messages, please contact the organizers before taking any action.
Cancellation Policy
Registration fees are non-refundable unless cancellation is due to a major, justified event, for which proof will be requested.
Selection criteria
Applicants will be selected based on the quality and relevance of their submitted documents (a single pdf file of no longer than 3 A4 pages, ARIAL font 11 point at least) and their fit for the workshop objectives. The selection process will consider:
- Motivation letter – clarity of purpose, interest in the workshop, and expected benefits for the applicant’s research or career
- Curriculum Vitae (CV) – academic background, research experience, and relevant achievements
- Reference letter – endorsement from a supervisor/mentor/manager confirming the applicant’s suitability and potential contribution
- Relevance of research – alignment with the themes and goals of the workshop
- Diversity and balance – including career stage, institution, geographic representation, and gender, where appropriate
Selection decisions will be made by the workshop organizers and communicated to applicants via email. Only applicants who meet the criteria and demonstrate strong motivation and potential contribution to the workshop will be accepted.
Abstract guidelines
Abstracts should be no longer than 250 words and must clearly summarize the work to be presented. They should include a brief background to set the context, a statement of the objectives or aims, a summary of the methods used, the main results or findings, and the conclusions or implications of the work. Abstracts should have a clear, concise title (maximum 15 words) and list all authors and their affiliations. Keywords (up to five) may be included. The text should be written in clear, grammatically correct English and should not rely heavily on citations, although essential references may be included.
In addition, an optional graphical abstract may also be submitted. The graphical abstract should be simple and informative, using color where appropriate to convey the main message of the work. It may consist of a structure, graph, drawing, photograph, scheme, or a combination, with text limited to necessary labels and arrows. Do not include photographs, drawings, or trademarked items already used elsewhere in the abstract. The graphic should fit within a rectangular area of approximately 3.25 inches by 1.75 inches (≈ 8.25 cm × 4.45 cm) and be submitted at high resolution (e.g., TIFF, 300 dpi for color, 1200 dpi for black-and-white). Use legible sans-serif fonts (e.g., Helvetica) with a font size of around 8 pt (no smaller than 6 pt).
Poster specifications
Posters should be a maximum of A0 size (841 × 1189 mm / 33.1 × 46.8 in) in portrait orientation. Other dimensions may be accepted upon prior approval.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 Euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
