Registration includes:
- Access to all talks and poster sessions
- Opening reception (Hawthornden Court and Kingdom of Scots Gallery, National Museum of Scotland)
- Coffee breaks, lunch (3 days), dinner (1 day)
- Gala dinner (Grand Gallery, National Museum of Scotland)
- Walking tour
- Accommodation is not included in the registration fee
Payment
Payment will be via The University of Edinburgh’s payment system ePay, using this link.
Cancellation policy
Full registration fees excluding any bank transactions will be refunded up to 1 April 2025.
Selection criteria
Registration will be on a first come, first served basis.
Participants submitting their abstract can apply for oral or poster presentations. The organising committee will then select a number of participants for short talks and poster presentations. Short talks selected from abstracts will be 15 min (10 min talk + 5 min Q&A). Among the abstracts selected for a poster, we will select a limited number for a 3-min flash talk before the poster sessions. We will announce the results of the selection process 2-3 weeks after the abstract submission deadline.
The selection criteria are:
- Quality and relevance of the participant’s research to the topics of the workshop
- Originality and novelty of the participant’s research (unpublished data are encouraged)
- The potential of the participant’s research to contribute to stimulating discussions or bring up important challenges
- The extent to which the applicant will benefit from the workshop (PhD students, postdocs, and early-stage PIs will have priority)
We will make every effort to recruit a diverse geographic, gender, and career-stage group of presenters and participants. Our commitment to a diverse speaker list is already reflected in our confirmed invited speakers which include researchers from four continents, 50% of which are female and 25% are early-stage researchers.
Abstract guidelines
Abstracts must be written in English and include:
- Title in sentence case (only the first letter of the title and appropriate terms should be upper case).
- Authors (with presenting author underlined).
- Affiliations of authors (with each affiliation listed only once).
- Abstract body of one paragraph and no more than 350 words.
References and citations are not allowed.
Poster specifications
Posters should be A0 size (841 mm width x 1189 mm height, or 33.1 inches x 46.8 inches) and in portrait orientation.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at the meeting
The venue is a certified environmentally friendly venue that is centrally located with good public transport connections and with major transport hubs within walking distance (Edinburgh Waverly train station).
UK-based speakers and participants are encouraged to travel to Edinburgh by train.
The venue prides itself in using the finest, ethically-sourced seasonal local ingredients to their menus. Catering over the whole event will include an exclusively vegetarian day Bottled water and single-use wares will be avoided.
Paper name badges will be provided and recycled after the workshop.
We will collect voluntary donations for Trees for Life, a charity working to rewild the Scottish Highlands, to help offset the CO2 footprint of the workshop.
Abstract book and programme will be shared in electronic form only.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
