Registration includes:
Hotel room accommodation not included (see further below on room selection and pricing).
Transportation to venue not included.
Payment
Payments should be made via the registration system.
Cancellation policy: Cancellation after registration will result in full forfeiture of attendance fees.
Hotel costs are 180 Euro for a shared room (per person), 300 Euro for a single room, for the 3 nights from February 11-14. Shared rooms can be for a specific person indicated upon full application submission and have limited availability, so they will be provided on a first-come-first-serve basis. Payment of the registration and hotel fees will be done at the simultaneously upon abstract submission.
Selection criteria
Registration will be on a first come, first served basis. Your place can only be confirmed after payment of the registration fee. If you are added to our waiting list, please consider taking advantage of our offerings to participate virtually.
Only participants registering to attend the on-site event are eligible to submit an abstract. Abstracts will not be accepted from virtual participants.
When submitting your abstract, you can apply for an oral or poster presentation. A selection process will take place with the results announced 2 – 3 weeks after the abstract submission deadline.
The organizers reserve the right to reject attendance (with full refund) should there be any impropriety in your application.
Abstract guidelines
Abstract body: The limit of 350 words refers to manually typed text and excludes spaces. If an error occurs try using a different web browser (preferably Google Chrome or Mozilla Firefox).
If you copy-paste the text into the form, hidden formatting might still be included which may cause the text to exceed the 350 word limit resulting in an error message. We recommend you clear all formatting before pasting in the text. If you have special symbols in your text, make sure you are using Unicode characters, otherwise these will not be recognized.
Title: The title should not exceed 20 words. Only the first word of the title should start with a capital letter and the rest should be lowercase.
Authors and affiliations: Please fill in the author’s details as requested in the online form. Do not place the authors in the abstract text box, as that will cause errors in the abstract book. Please don’t forget to indicate who will be the presenter.
Poster specifications
The poster board size is 118 cm wide x 84 cm high (A0 landscape format).
Please create your poster so that it fits this poster board size.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at the meeting
One invited speaker from another continent will give their talks remotely to decrease the conference CO2 footprint.
Catering will include vegetarian days, locally sourced ingredients, and bottled water or single-use wares will be avoided.
Participants are requested to offset the CO2 footprint from the flights by paying the extra charge offered by most airlines.
Abstract books and programs will be shared in electronic form only.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting. EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
