In-person registration includes:
- Registration kit
- Lunch, dinner, coffee break snacks, and refreshments 11th – 13th March
- Abstract book
Excludes accommodation and travel (As we get closer to the date, organisers will share a list of suggested hotels)
Virtual registration includes:
Payment
Payment is by bank transfer. Selected applications will be notified of details by email.
Cancellation policy
Full refund of the registration fee is possible if cancelled by 20 Feb 2025.
Selection criteria
We strongly encourage in person attendance. Trainees will get the most out of attendance in person. There are many opportunities to showcase your work, network in person, and take advantage of trainee focused career panels that are unavailable to virtual attendees.
Submitting an abstract is also encouraged. When submitting an abstract, participants can choose to be considered for a platform (oral) or poster presentation. Platform talks will be selected from the abstracts based on impact on the field of neuroscience of sleep and assigned to sessions as appropriate. Abstracts for poster presentations can be from sleep or allied neuroscience disciplines. Submissions by early career researchers and researchers from underrepresented communities are encouraged.
Abstracts will be scrutinized by a panel of experts comprising of the organizing committee and domain experts in specific sub areas. Attendance in person is capped at 100. In case you’re placed on a waiting list, we encourage you to take advantage of our virtual offerings.
Abstract guidelines
Only participants attending in person, on site, are eligible to submit abstracts. We are not accepting abstracts from virtual participants.
Word limit: 250 words
Title: 20 words in sentence case
Author names and affiliations are to be entered online, not in the abstract.
Poster specifications
A0 841 mm x 1189 mm
Travel grants and registration fee waivers
A limited numbers of travel awards and registration fee waivers are available. In order to be considered for a travel award, please include a justification.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at the meeting
- Two invited speakers from other continents have been asked to give their talks remotely to save on travel.
- A discount on registration fees will be provided to participants traveling by train.
- The venue takes some energy efficiency measures such as use of energy efficient HVAC systems and elevators, LED lighting in common areas, and rooftop solar panels
- Catering will include extensive vegetarian options, and locally sourced ingredients. Bottled water or single-use wares will be avoided.
- Participants are requested to offset the CO2 footprint from the flights by paying the extra charge offered by most airlines.
- Abstract books and programs will be shared in electronic form only.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
