Registration includes:
- Participation in all scientific events at the meeting location
- Conference materials
- Coffee breaks
- Full-board accommodation (Full-board accommodation includes breakfast, lunch, and dinner at the Hotel. Registration fees listed are for double-occupancy rooms. Single-occupancy room upgrades can be booked within the registration system’s payment interface.)
- Poster session happy hours
- Welcome reception and dinner
- Gala dinner / farewell party
Payment
Payments in EUR can be done by Credit Card or select internet payment systems (e.g., Giropay, iDEAL), see Registration Fee Payment webpage.
The registration fee should be paid no later than May 31st 2025. After this date, a late registration fee of 100 EUR will be added, and acceptance will depend on availability.
City Tax
All delegates are required to comply with local regulations by paying the city tax upon arrival.
Cancellation policy
Cancellations must be notified in writing to the meeting administrators, Michelangelo Campanella and Melanie Paillard.
For cancellations made before June 30th 2025 the reimbursement will be done in full, minus 200 EUR for management fees; after this date, no reimbursement will be made.
Selection criteria
Participants will be selected based on their scientific impact on the conference, and gender and geographical balance. All academic participants are asked to submit an abstract describing the work they plan to present at the meeting. If no poster or short talk is to be presented, a short statement describing current research interests and reasons for Workshop participation should be provided instead. We will give preference to young scientists and PIs at an early stage of their career in the selection of short talks.
Please note: An application for registration can only be processed by the organizers once the abstract or statement of research interest has been submitted. As the number of participants is limited, we encourage early abstract/statement submission (ideally, alongside registration).
Abstract guidelines
Maximum abstract length is 250 words, not including title, authors and affiliations, and should be submitted through the web interface. Define all non-standard abbreviations at first use.
Poster specifications
The format of the poster will be communicated in due time.
Each person will give a brief oral presentation. In addition, participants may display ‘virtual posters’ (e.g. live demonstration of research on presenter's laptop).
Poster Presentations
Poster presenters will have the opportunity to pitch their work via flash presentations (one slide for two minutes), should they wish to do so.Sessions dedicated to poster assessments will be available for delegates who have not been selected for oral presentations. However, having an oral presentation does not preclude participants from also presenting a poster.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at the meeting
We chose a certified environmentally friendly venue. Catering will include locally sourced ingredients, and bottled water or single-use wares will be avoided.
We will enable some participants to attend the meeting virtually, thus increasing participation at an overall lower environmental impact.
We will encourage at least 4 speakers/organizers travelling within Europe to travel by train.
Participants are requested to offset the CO2 footprint from the flights by paying the extra charge offered by most airlines.
Abstract books and programs will be shared in electronic form only.
Planned Excursions
On the afternoon of October 1st, the organising committee has arranged two excursions: one to Alberobello (a UNESCO World Heritage Site) and one to Polignano a Mare. Both excursions will depart at 3:00 p.m. and return to the venue by 7:00 p.m. An online pre-booking system is being implemented and will close on September 19th. Please indicate your preferences early to avoid disappointment.
For delegates staying longer in the area, TEDI Tour Operator Srl can provide additional opportunities to visit local attractions (Tel/W.App. +39 080 4054038, email: info@teditour.com).
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
