In-person registration includes:
- access to conference and materials
- accommodation on site for 3 nights (unless indicated, in shared double rooms)
- access to hotel facilities
- meals (breakfast, lunch, dinner and coffee breaks)
- transfers to/from Barcelona airport on 18 Sep 2025 and 21 Sep 2025
Does not include tourist fee tax (1.32€/pax/day). This must be paid individually by registrants (invited speakers excluded).
Virtual registration includes:
- access to online presentations
Payment
Applications will be evaluated by the organizers and they will receive an email confirming acceptance to the workshop and the necessary details to complete payment through a private platform.
The registration fee can be paid by bank transfer or by credit card.
Cancellation policy
Attendance may be cancelled with an 80% refund before the deadline of 30 June 2025. After 30 June 2025, there will be a refund of 50% of the registration costs.
After 30 July 2025, cancellations of attendance (or no-show) will not be refunded.
Virtual registrations will not be refunded.
Selection criteria
Applicants will be selected based on the following criteria: Scientific content of the abstract submitted (please choose if you prefer talk or poster), abstract quality, biosketch and research interests (as written in the application form), career stage, number of applicants from the same lab.
There are two types of selected talks: Full talks (26‘+4‘) and short talks (16‘+4‘). If you have a preference, please indicate it as well.
Virtual registration applicants will be selected on the basis of biosketch and research interests (as written in the application form). Virtual attendees from low-income countries or countries with travel restrictions will be prioritized.
Abstract guidelines
The abstract should fit into 1 single page (Arial font, size 12, 1.5 line space) and include the following sections: TITLE, AUTHOR LIST, AFFILIATIONS, TEXT (max 300 words), FOOTNOTES, REFERENCES (up to 5, optional).
Abstracts will be selected for oral presentations (please indicate your preference for oral or poster presentation in the application form).
Poster specifications
Poster size should be maximum size A0 (1189 mm x 841 mm).
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at the meeting
Attendees traveling directly by train to Barcelona will receive a refund of 100 EUR in their registration. This refund will be processed by email, after the meeting (upon presenting scans of the train tickets).
Catering is from locally sourced ingredients and provided by the hotel kitchen. There will be no single-use ware (e.g. water bottles, utensils). Participants are encouraged to refill their water bottles.
Airfare traveling of invited speakers will be off-set with carbon credits. We encourage other travelers to do the same.
Abstract books are online-only and will not be printed.
Eco-friendly biodegradable and recycled lanyards will be provided – we also encourage participants to recycle lanyards from previous conferences.
Accesibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Further information
Recruiting tags
Speakers/attendees that have active recruitment ongoing (for group leaders, staff, postdoc or student positions) will be given a “recruiting” tag to help other attendees identify potential job opportunities.
Poster prize
There will be a special prize awarded to the 2 best posters.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
