Registration includes:
- Registration and meeting costs
- Meals
- Gala Dinner
The registration fee does not include accommodation.
To book accommodation, please refer to the hotel information and use the booking link that will be provided.
Payment
Payment details will be provided by e-mail to successful applicants. Payment may be done by credit card or bank transfer. Accommodation payments will be made directly to the hotel.
Cancellation policy
Notification of cancellation should be sent in writing only to Topoembo2025@gmail.com
Refund of Registration Fees will be made as follows:
Refund of fees, less € 50 for administrative charge, will be made for cancellations received before April 30, 2025.
After this date, no refunds will be possible.
Refunds will be paid within 30 days after the date of cancellation.
No refund will be possible in case of no-show.
Selection criteria
Following criteria will be used for participant selection: relevance to the field, quality of work and presentation, number of registrants from the same institution, stage in registrant’s career.
Selection of abstracts for oral presentation will be based on evaluation of the submitted abstracts in terms of originality, quality, and relevance to the workshop theme. A fair gender balance will be considered and significant regional bias will be avoided.
Please note that your place will only be confirmed after payment of the registration fee.
Abstract guidelines
Abstracts are limited to 300 words excluding title, authors, and affiliations. Please enter your abstract via the online registration system.
Poster specifications
Two poster sessions are planned during the conference. Posters will be available for viewing only throughout the day of their presentation.
Please bring a printed copy of your poster, A0 size, portrait format.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at the meeting
Catering will include vegetarian meals and locally sourced ingredients.
Abstract books and programs will be shared in electronic form only.
The venue and accommodation are in the same location.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
