* A discount of €100 on registration will be made to participants that travel by train from a distance larger than 300 km to the meeting.
** Editors from scientific journals, representatives from funding Institutions and policy makers are allowed to attend at a reduced rate, but asked to contribute to the conference in return by taking part in planned activities within the programme.
Accredited journalists may be eligible to register for complimentary press registration. Registrants may be required to provide accreditation or equivalent proof of press membership after registration.
Registration includes:
- Access to all meeting events
- Coffee breaks
- Lunches and dinner when part of the programme.
Excluding accommodation
Payment
Payment information will be provided with notification of acceptance.
Your place can only be confirmed after payment of the registration fee. If you are added to our waiting list, please consider taking advantage of our offerings to participate virtually.
It is not possible to pay on-site. We are only able to receive bank transfers.
A letter to support your visa application will be issued, on request. We recommend that you book your visa appointment as soon as possible, to avoid any delay with your visa application.
Cancellation Policy
- Cancellation of registration must be submitted in writing or via email and is valid only with acknowledgement of receipt.
- Cancellation fees are dependent on the notice given.
On-site registration cancellation fees
- If cancellation occurs less than 7 days prior to the start of the event, the cancellation fee is 100% of the registration fee.
- If cancellation occurs between 7 days and 6 weeks prior to the start of the event, the cancellation fee is 75% of the registration fee.
- If cancellation occurs earlier than 6 weeks prior to the start of the event, a full refund of the registration will be issued.
Virtual registration cancellation fees
- If cancellation occurs less than 7 days prior to the start of the event, the cancellation fee is 100% of the registration fee.
- If cancellation occurs earlier than 7 days prior to the start of the event, a full refund of the registration will be issued.
Cancellation due to lack of travel visa
If payment has been made by the payment deadline of the event and a visa is not awarded in time to travel to the event, the full registration fee will be reimbursed. In this case, the visa rejection letter or proof that the visa application process has been initiated on time is required before reimbursement is processed.
Selection criteria
Applicants will be asked to submit a scientific abstract as well as a motivational letter describing their motivation for being involved in the discussion portion of the workshop and what they want to achieve as an outcome. We will choose participants whose work fits into the sessions and provides additional scientific diversity to each session as well as diversity in terms of gender, country of origin, and career stage, and ensuring representation of minorities. Moreover, participants should show interest in participating in the discussions and contributing to the future of this research field.
A selection will be made for the short talks. Those not presenting short talks can present flash talks. The selection for the talks will be made primarily on scientific excellence. Attention will be paid to reserving speaking slots for young scientists and to achieve a balance towards topic coverage, gender, representation of minorities and towards the selection of participants to represent different countries.
A motivation letter will be required for onsite participants.
Abstract guidelines
Your abstract should be written in English and contain the following information:
Title
Authors and affiliations (the presenting author should be underlined)
Maximum abstract length is 350 words. It should contain a clear description of the results that will be presented, their biological significance and impact, and the methods employed to obtain the results. Please indicate whether you would like your abstract to be considered for an oral presentation.
Poster specifications
A0 size - Width x Height - 841 x 1189 mm
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accessibility Grants
EMBO Courses & Workshops offers accessibility grants to support participants with any access needs. These grants cover up to 500 euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the accessibility grant and specify the sum that you will need.
Sustainability
Abstract books and programs will be shared in electronic form only.
The venue takes energy efficiency measures and is centrally located with good public transport connections and close to major transport hubs. The catering serves one vegetarian meal, locally sourced food, no bottled water, but offers water fountains/tap water in jugs and there are no single-use wares such as disposable cutlery, cups, plastic bottles or cans. Also, the organizing committee offers a discount on registration fees for participants traveling by train.
We are enabling some participants to attend the meeting virtually, thus increasing participation at an overall lower environmental impact. Note, however that these participants will not have access to the second half of the meeting which is based on discussion.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting. EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
