Registration includes:
- Accommodation (shared). Hotel room are pre-booked.
- Meals and coffee breaks.
- Course dinner.
- Course material.
- Ground transportation during the workshop.
- Safety training ahead of the course if applicable.
- Basic training in programming ahead of the course, if applicable.
Payment
The registration fee should be paid only after acceptance to the course. The results will be announced approximately a month after the application deadline.
Payments for the registration fees must be received as detailed on the event webpage before the registration can be confirmed. Admittance to the conference cannot be permitted without prior receipt of payment or a valid proof of payment.
Payment should be made through bank transfer. For instruction, see:
EMBL Bank details - 1400 CB HD EUR main account
The reference for the transfer should be included as such: “EMBO practical course, CC 17629/name”
Cancellation Policy
As soon as you know that you cannot participate in the course/conference, please inform the conference officer responsible for your event. Your registration will be deleted. Please also check our Terms and Conditions for the cancellation policy.
Cancellation of registration by organizers:
Student participation to the course will be cancelled if payment has not been made by the payment deadline of the event
The course participants must successfully obtain the following two certificates: 1) a certificate in Health and Safety at the workplace (Directive 2004/40/EC of the European Parliament and of the Council of 29 April 2004) and 2) a certificate validating a basic training in programming. See “Any other registration information” below for details. Absence of such certificates 1 month prior to the start of the course will automatically lead to the cancellation of the registration. A full refund will be provided.
The course will be cancelled if less than 10 students are fully registered. A full refund will be provided.
Cancellation of registration by participant:
Cancellation of registration must be submitted in writing or via email and the request is valid only with acknowledgment of receipt by the course co-organizers (see Admin Contact Details).
Cancellation fees, if any, are dependent on the notice and the reasons given.
Selection criteria
The organizers will choose the participants based on their CV and motivation letters.
Efforts will be made to compose a group with a complementary level of expertise and experience in wet lab and dry lab relevant to the subject of the course.
- Registration procedure: Submission of key documents:
After you have logged in and successfully registered, you will receive an email asking you to submit your motivation letter, CV, and certificate in health and safety. Click on the relevant field to upload your documents.
- Instructions for the motivation letter:
Include your relevant skills, experience, and qualifications showing why you would be suitable for the course. Explain why you would like to attend, including what you can contribute and how you think you will benefit from the course.
Please note: The limit of 2000 characters refers to manually typed text and excludes spaces. If an error occurs try using a different web browser (preferably Google Chrome or Mozilla Firefox).
If you copy-paste the text into the form, hidden formatting might still be included which may cause the text to exceed the 2,000 character limit resulting in an error message. We recommend you clear all formatting before pasting in the text. If you have special symbols in your text, make sure you are using Unicode characters, otherwise these will not be recognised.
For more detailed information, follow the instructions provided in our video on how to submit a course motivation letter.
- Instructions for the CV:
A succinct CV of maximum two pages of the layout of your choosing, in PDF format with a maximum size of 2Mb.
- Certificate in health and safety
According to European law, it is compulsory for each participant to hold a certificate in Health and Safety at the workplace with a medium risk level (Directive 2004/40/EC of the European Parliament and of the Council of 29 April 2004). The participant will be asked to upload any such certificate upon registration. In absence of such document, online training will be provided in April 2025 and a certificate delivered by us upon the successful completion of the training.
- Training in computer programming
A basic online training in computer programming will be provided by us in April 2025. Upon completion of such training and of an online quizz, a certificate will be delivered.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting. EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
