* Single Rooms are subject to a surcharge of 250 CHF
** Editors from scientific journals are allowed to attend at a reduced rate (as students), but asked to contribute to the workshop in return by taking part in a ‘Meet the Editors’ session or other planned activities within the program.
The number of registered on-site participants is limited to 80.
To benefit from the published rates, registrants are requested to use their (valid) institutional email address.
Registration includes:
On-site attendees:
- Attendance to the Workshop
- All meals (breakfast, lunch, dinner, coffee breaks), welcome apéro and evening drinks during the poster follow-up sessions during the Workshop.
- Four-night accommodation (check- in 18, check-out: 22 May 2025) (rooms have been pre-booked)
- Excursion with “Job Fair” and “Career Advice” Sessions
- “Meet the Editor(s)” session (TBC)
- Banquet dinner
- VAT
Travel expenses and possible fees associated to the payments are charge of the registrants.
Attendees who would like to extend their stay should contact the venue directly (info@monteverita.org) and make their own arrangements by paying separately for such extension.
Virtual attendees:
- Virtual participation will allow following the oral presentations online. Poster session, career lunch, career-advice, job-fair, possible meet-the-editor, public lecture (for general public) sessions are excluded.
Payment
The payment details will be communicated by email to the chosen participants by February 28th 2025 and payments shall be received by March 15th at the latest to complete the registration and guarantee a spot at the conference.
Cancellation Policy:
On-site fees: If a waitlisted participant accepts to attend the workshop in place of the registered on-site participant who would like to cancel, the registration fee will be refunded minus 100 CHF cancellation fee and handling charges until April 1, 2025. If such a replacement cannot be found no refund will be provided.
Virtual fees: No refunds will be processed for virtual participation fees.
Selection criteria
All on-site attendees ranging from internationally renowned and well-established scientists to PhD students are expected to actively contribute to the conference through lectures or posters.
They will be asked to first submit an abstract and a short motivation letter with scientific profile that will be used for their selection to attend. Among the 80 selected abstracts 15 will be assigned for oral presentations and 65 to posters (possibly accompanied by a 2-min flash talk).
The attendees will be selected by the scientific organizing committee based on scientific excellence and relevance. In addition, the same criteria used to select the invited speakers (diversity in gender, geography and career stage) will be applied. Attendees from industry (at most 2 admitted) and editors of scientific journals are welcome to join our meeting.
The top scoring abstracts for each session will be selected to deliver an oral presentation (15 mins + 5 mins Q&A for a total of 20 mins). The rest of the abstracts will be assigned poster presentations. The top 10 of the ones selected for each posters session will also have the opportunity to give a flash talk (2 min each) in the plenary session.
Those applicants whose abstract will not be selected and/or cannot be accommodated on-site will be given the opportunity to participate virtually (for a small registration fee) and benefit from the lectures through online broadcasting.
Abstract guidelines
Abstracts must be submitted in English and include the title, authors list, and affiliations (each affiliation should be listed at least once).
The abstract should be submitted with the agreement of all listed authors and organized keeping in mind context, methodology, results & discussion.
Length: Max 300 words (title, author list and affiliations excluded).
No tables or graphics should be included in the abstract.
When using abbreviations within the body of the abstract, please spell out the name in full at first mention and follow with the abbreviation in parenthesis.
It is the responsibility of the author to ensure abstract text does not contain any typos or grammatical errors
No changes can be made after submission.
Poster specifications
Poster should be in A0 portrait format (84,10 cm wide x 118,90 cm high) and, as the abstract, organized keeping in mind context, methodology, results & discussion.
Additional Requirements
A motivation letter and scientific profile will be requested together with the abstract submission.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Special travel grants and registration fee waivers
A limited number of travel grants and registration fee waivers are availablefor scientists working in Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Lithuania, Luxembourg, Poland, Slovenia and Turkey. Grants are allocated on the basis of the quality of the submitted abstract.
A maximum of 700 Euros per participant are available to cover registration fees, travel, and accommodation (no additional subsistence costs can be covered). To apply, please indicate the itemized amount requested in the travel grants section of the registration form.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting. EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
