Registration includes:
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Accommodation in single/twin bedrooms (5 nights)
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All meals (includes dinner on Monday May 6 and breakfast on Saturday May 11)
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Coffee breaks
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Afternoon activities on May 8
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Abstract book (PDF)
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WiFi access throughout
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VAT
Does not include transfer to the venue from and to Rome airports (Transfer service with private shuttles upon arrival from Rome airports can be reserved on the payment platform).
Payment
Link to Reservations & payment platform will be announced soon.
After completing the registration on the EMBO website, participants should access the Reservations & payment platform.
Link to Reservations & payment platform: https://www.ellytravel.com/booking/embo/
The Congress Secretariat will send a confirmation via email to the participant in order to finalize the payment. The invoice will be sent after receiving the payment.
If your University/Company needs the invoice before the payment, please contact the Congress Secretariat via email teloembo2024-secretariat@ellytravel.com
ALL SERVICES WILL BE UNTIL AVAILABILITY LASTS.
REGISTRATION FEES ARE NOT REFUNDABLE.
Selection criteria
If we need to select, in case of overbooking, applicants will be chosen based on the quality of the science in the abstract and, should it be necessary, we will try to limit the number of applicants from the same research group.
An additional series of talks will also be selected from abstracts. Applicants will be notified at least three weeks before the conference.
Abstract guidelines
Abstracts should include title, authors, affiliations, and summary. The abstract should be limited to 250 words.
Poster specifications
The poster board is double-sided. Your assigned number will be in the upper left-hand corner of the poster board. The poster boards are in portrait format, and authors can make use of the full dimensions of 85 cm width × 185 cm height.
Preferred poster size is portrait A0 (841 mm wide x 1189 mm high)
All the material necessary for attaching the poster to the poster board will be available at the poster area.
Each author is responsible for the assembly and removal of their own poster, which will be on display for the entire duration of the meeting. The poster sessions have a designated time. Poster presenters are requested to be available at their poster to discuss their research with the meeting attendees.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Special travel grants and registration fee waivers
A limited number of travel grants and registration fee waivers are available for scientists working in Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Lithuania, Luxembourg, Poland, Slovenia and Turkey. Grants are allocated on the basis of the quality of the submitted abstract.
A maximum of 700 Euros per participant are available to cover registration fees, travel, and accommodation (no additional subsistence costs can be covered). To apply, please indicate the itemized amount requested in the travel grants section of the registration form.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at your meeting
The venue takes some energy efficiency measures such as:
- Energy saving (e.g. LED lighting)
- Water saving
- Waste sorting
- Elimination of plastic
- Reduction of paper consumption
- Room temperature control
- Control of CO2 emissions
The hotel is part of an Accor "green" program called GAIA which includes different levels; with 86 points, the hotel is positioned on the gold level.
Catering will include vegetarian days, locally sourced ingredients, and bottled water or single-use wares will be avoided.
Abstract books and programs will be shared in electronic form only.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting. EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
