Registration includes:
- Access to the scientific sessions
- Conference Material
- Coffee breaks
- Lunches
- Gala dinner
Excluding accommodation
Payment
Registration cancellation deadline 25 September 2024.
A 22% VAT and the % commission expenses will be retained in case of cancellation.
Selection criteria
The scientific advisory board (SAB) will select poster and oral presentations from the submitted abstracts.
To ensure a fair and transparent abstract review and selection, a well-defined decision process will be applied by the SAB.
The criteria will take into account the context of the work, the methodology, the consistency of the results, the relevance of the conclusions and the impact of the data presented in the abstract.
Abstract guidelines
Abstracts should be not more than 350 words excluding author name and affiliations. Only registered participants are eligible to submit an abstract. Abstract submission is via online only. During abstract submission, you can apply for an oral or poster presentation. Participants who are selected for oral presentation will be informed by email before July 31st, 2024.
Poster specifications
In accordance with the EMBO sustainability program, there will be no paper posters. Only Electronic posters (e-Poster) will be projected. Follow the instructions below for poster preparation.
Format: JPEG portrait
Recommended size:
- width 1080 pixel, height 1830 pixel (if you use CorelDraw, PaintShop Pro, etc. )
- width 28.6 cm height 48.42 cm (if you use PowerPoint)
- in the case of e-posters consisting of multiple pages (until 4), the JPEGs must show the relative numbering at the bottom (e.g. 1/4, 2/4, 3/4 and 4/4)
- The name of each file must contain , surname of a reference author and the relevant page (e.g. 1-Rossi_1-4, 1-Rossi_2-4, 1-Rossi_3-4, 1-Rossi_4-4 ) so as to minimize the margin of error when loading the posters into the system that manages the displays.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Special travel grants and registration fee waivers
A limited number of travel grants and registration fee waivers are availablefor scientists working in Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Lithuania, Luxembourg, Poland, Slovenia and Turkey. Grants are allocated on the basis of the quality of the submitted abstract.
A maximum of 700 Euros per participant are available to cover registration fees, travel, and accommodation (no additional subsistence costs can be covered). To apply, please indicate the itemized amount requested in the travel grants section of the registration form.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability
Following sustainability measures are planned at our workshop:
1: Plastic badge covers and pens will be recovered once the workshop is over and recycled for other conferences of Sapienza university.
2:The workshop will be free of plastic water bottles and meal accessories. Designated water stations will be created and water will be served in proper glasses.
3: Only local food will be catered and vegetarian options will be available throughout the event.
4: All participants will be suggested hotels/student residences within walking distance from the workshop venue thus helping reduce gas emissions caused by using cars and taxis.
5: We have identified several ECO hotels around the Sapienza campus with environment friendly policies where we plan to house a significant number of our guests.
6: The air-conditioner will not be required as October is a very pleasant time in Rome with average highs of about 18 degrees celsius.
7: Participants from neighboring countries will be encouraged to travel by train to Rome. We will reserve a part of travel grants for this purpose.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting. EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
