Registration includes:
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Registration fees include accommodation for three nights at the event venue (Amalia hotel), breakfast, lunch and coffee breaks.
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There are two options for registration: Shared room (300 euros) and Single room (420 euros)
Note that there is a limited number of single rooms and they will be available at a first-come first-served basis.
Payment
Participants will be able to pay online using debit/credit card or via bank transfer. Instructions for payment will be communicated by email.
Cancellation policy
Due to technical reasons no refunds are possible.
Selection criteria
In addition to the submitted abstract, a CV (maximum of two pages) detailing the applicant’s education and academic record, and a motivation letter of a maximum of 200 words are required for the selection process.
The following selection criteria will be applied, in descending order of importance:
1) Scientific relevance of research project. Trainees working in genomics without current strong knowledge of evolutionary approaches, and trainees working in evolutionary biology without strong knowledge of relevant genomics approaches will be prioritized.
2) Quality of research project and motivation.
3) Academic track record.
4) In cases where all other evaluation criteria are equal, we will prioritize applicants (especially PhD students) from underrepresented and low-income countries.
Abstract guidelines
Title: The title should not exceed 20 words. Only the first word of the title should start with a capital letter and the rest should be lowercase.
Authors and affiliations: Please fill in the author’s details like First Name, Last Name, Organisation Name (Affiliation or Company), Country and Email. Also, indicate who will be the presenter.
Abstract body: Maximum of 200 words. Please do not cite literature within the abstract body.
Poster specifications
Posters should be in a portrait orientation with dimensions that do not exceed standard A0 size of 84.1 cm x 118.9 cm.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Special travel grants and registration fee waivers
A limited number of travel grants and registration fee waivers are availablefor scientists working in Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Lithuania, Luxembourg, Poland, Slovenia and Turkey. Grants are allocated on the basis of the quality of the submitted abstract.
A maximum of 700 Euros per participant are available to cover registration fees, travel, and accommodation (no additional subsistence costs can be covered). To apply, please indicate the itemized amount requested in the travel grants section of the registration form.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures
The venue takes a number of energy efficiency measures to minimize environmental impact.
The hotel uses geothermal energy for heating, cooling and hot water. Double glazed windows in every room and common space assure minimal heat loss and insulation. A state of the art Building Management System, monitors and adjusts air-conditioning, according to external weather conditions.
The hotel also deploys a biological system for liquid waste and water recycling. Stuff is constantly updated on training for minimal usage and the hotel raises the awareness of all visitors with leaflets filled with useful instructions.
You may see more on the most recent (2022) Sustainability Report: https://www.amaliahotels.com/wp-content/uploads/2023/07/Amalia-Hotel-Nafplio_Sustainability-report-2022-2.pdf
Catering will include vegetarian days, locally sourced ingredients, and bottled water or single-use wares will be avoided.
Participants will be encouraged to offset the CO2 footprint from the flights by paying the extra charge offered by most airlines.
Abstract books and programs will be shared in electronic form only.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting. EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
