* Residents of Japan travelling to the meeting by train, bicycle or on foot.
Participants requiring an entry visa should inquire at the Japanese embassy or consulate at their home country regarding the visa requirement and travel documentation. Please contact the secretariat for any documents required from the organiser for your visa application. We advise applying for your visa well in advance as the visa application process may take some time depending on factors such as the situation at the local Japanese embassy or consulate and the content of an application.
Registration includes:
- Access to all scientific sessions
- Coffee breaks, meet-the-speaker lunches (3 days), dinner (2 evenings), excursion
- Accommodation is not included in the registration fee
Payment
Selected participants will be sent payments details by email.
Selection criteria
Oral abstract submissions:
Abstracts will be selected for short talks on the basis of scientific merit, taking into account the career stage of the presenter, and with consideration of balancing scientific topics, geographical locations and gender.
Poster abstracts submissions:
To be inclusive, a decision to restrict the number of poster presentations will only be made if the number of poster applications received by the DEADLINE exceeds the maximum available spaces.
Abstract guidelines
The abstracts should contain the following information:
- Title
- Authors (presenting author underlined)
- Affiliations of authors
- Body of abstract: 1 paragraph, citations and references are not allowed
Abstract should not exceed 150 words.
Poster specifications
The maximum size of the panel is 90 cm (width) X 180 cm (height).
Presenters are asked to include the title, presenter’s name and affiliation on the poster. A 20 cm X 20 cm space in the upper left corner should be left blank for the poster number, to be provided by the secretariat.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Special travel grants and registration fee waivers
A limited number of travel grants and registration fee waivers are availablefor scientists working in Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Lithuania, Luxembourg, Poland, Slovenia and Turkey. Grants are allocated on the basis of the quality of the submitted abstract.
A maximum of 700 Euros per participant are available to cover registration fees, travel, and accommodation (no additional subsistence costs can be covered). To apply, please indicate the itemized amount requested in the travel grants section of the registration form.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at your meeting
Some invited international speakers will be asked to give their talks remotely to save on travel.
All participants living in Japan are encouraged to travel by train. Those travelling to the meeting by train, bicycle or on foot will receive a 30 EUR discount on registration fee.
Participants staying within Port Island are encouraged to walk between the hotel and the venue instead of taking a Portliner.
The venue is centrally located with good public tranport connections and close to major tranport hubs.
The venue building has a solar power generation system and LED lighting to promote energy conservation. This meeting follows the RIKEN Green Purchasing Promotion Committee guidelines to promote environmentally friendly purchasing.
Catering will include locally sourced ingredients, and bottled water will not be provided.
The abstract book and advertisment will be provided in electronic format. Plastic-free paper will be used for printing name badges.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting. EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
