Physics of living systems: From physical principles to biological function

Registration includes:

• Admission and conference materials
• Lunches and coffee breaks
• Refreshments and snacks during poster and career mentoring sessions
• COVID-19 safety measures
• Welcome Reception with food and drinks
• Gala Dinner

Excluding accommodation and travel expenses.

Payment

The registration fee should be paid after the acceptance to the meeting, and no later than 01.06.2023.

The payment details for the registration fee will be forwarded to the participants via e-mail.

NO visa support letters will be issued until payment of the registration fee is confirmed.

Selection criteria

Up to 120 participants will be selected on the basis of scientific excellence with a strong consideration for early career scientists, ensuring gender, demographic and geographic balance. From those, the organisers will select 22 short talks from the submitted abstracts, where preference will be given to:

• Early career researchers (e.g. group leaders with less than 5 years experience, PhD students, postdocs)
• Maximum one applicant from the same lab
• Underrepresented groups

We aim to foster an inclusive early career researcher participation. We will therefore assign 40% of the workshop talks to speakers selected from the abstracts. All other applicants will present their work during poster sessions.

Pending successful external sponsorships, we will waive the registration fees for the speakers with talks selected from the abstracts.

Abstract guidelines

Abstracts (maximum 350 words) must be written in English.

The organisers will review all abstracts and selected participants will receive an email letting them know whether their abstracts have been selected for an oral or a poster presentation by 01.05.2023.

Poster specifications

A0 – Further details will be provided to accepted applicants.

Travel grants and registration fee waivers

Travel grants and registration fee waivers are available for participants.

Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.

Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.

Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.

Special travel grants and registration fee waivers

A limited number of travel grants and registration fee waivers are availablefor scientists working in Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Lithuania, Luxembourg, Poland, Slovenia and Turkey. Grants are allocated on the basis of the quality of the submitted abstract.

A maximum of 700 Euros per participant are available to cover registration fees, travel, and accommodation (no additional subsistence costs can be covered). To apply, please indicate the itemized amount requested in the travel grants section of the registration form.

Child care grants

EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.

Code of conduct

Anti-harassment and non-discrimination policy

This EMBO meeting shall maintain an environment free of harassment and discriminatory behaviour for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, ethnicity, beliefs (religious or otherwise) or manner of articulation.

Harassment and discrimination of attendees in any form, either in person or online is not tolerated.

Attendees are expected to conduct themselves in a professional manner and all communication and behavior should conform to a respectful environment for all.