Registration includes:
- In-person participation
- Access to all talks and poster sessions
- Coffee breaks
- Lunch and dinner on Nov 3 – 6 and lunch on Nov 7
- Opening receptions
Accommodation is NOT included in the registration fee.
Limited number of single and double occupancy rooms at the on campus IISER Pune Guest House will be available on payment basis and on first come first serve basis. All selected participants will have the option to apply for IISER Pune Guest House accommodation.
A list of neighbouring hotels will be sent to selected participants.
Payment
Payment will be via credit card and bank transfer. Payment details will be provided to applicants following selection.
Cancellation policy
Cancellation requests must be emailed to the organizers by October 3, 2025; in most cases we can only refund 75% of the registration fee, though if budget allows, we will allow full reimbursements. Cancellations received after June 1, 2025 will unfortunately not be refundable. The organizers take no responsibility for travel or accomodation costs, medical costs, or any accidents or other losses. We recommend delegates take out travel insurance.
Selection criteria
Every applicant is expected to present a poster or a short talk (if selected). Applicants should indicate their choice at abstract submission.
All abstracts will be reviewed by the organizers. The selection will be based on the quality of the abstract submitted at the time of application. Only abstracts of appropriate scientific quality and themes relevant to the conference will be selected.
Participants will be notified if their application was successful via email by 15 June 2025.
Abstract guidelines
Abstracts should include title, all authors, affiliations and research summary. The research summary should be limited to 250 words.
Poster specifications
Format A0 (portrait)
84.1 cm x 118.9 cm or 33.1 inches x 46.8 inches
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Accesibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Sustainability measures at the meeting
A discount on registration fees will be provided to participants traveling by train.
The venue is GRIHA accredited.
Catering will include vegetarian days, locally sourced ingredients, and bottled water or single-use wares will be avoided.
Abstract books and programs will be shared in electronic form only.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
