Registration includes:
- Participation in the scientific event
- Conference materials
- All meals except dinner of the second night (Nov 3rd)
ACCOMMODATION IS NOT INCLUDED IN THE REGISTRATION FEE
Payment
The registration fee should be paid no later than 30 June 2025.
Payment can be made either by bank transfer or by credit card via Stripe.
Cancellation policy
Once paid, registration fees are non-refundable. However, we will, on a case-by-case basis, attempt to reallocate the place of selected applicants who cancel to those on the waiting list. If this is successful, full refunds will exceptionally be made.
Cancellation of registration must be submitted via email and is valid only with acknowledgment of receipt.
Selection criteria
Please note that we will have a restricted number of participants (200).
Participants will be accepted by registration order.
Oral presentations and flash talks will be selected from submitted abstracts and a number of slots will be reserved for early career researchers. Participants that have not been selected for oral presentations and flash talks will have the opportunity to give their presentations in the form of posters.
Abstract guidelines
Formatting guidelines
Word limit: 250 words maximum
Citation style
APA (7th edition)
Examples:
Smith, J. A., & Brown, R. T. (2020). Genetics and the future of medicine. Oxford University Press.
Lee, M. (2019). Genetic testing and ethical implications. Journal of Medical Ethics, 45(2), 123–130. https://doi.org/10.1136/jme-2019-105784
Poster specifications
Poster size and orientation
- Size: A0 (84.1 cm x 118.9 cm / 33.1 in x 46.8 in)
- Orientation: Portrait (vertical)
- Posters must not exceed the size limit.
Printing
- Presenters are responsible for printing and bringing their own posters.
- On-site printing will not be available unless otherwise stated.
Mounting and display
- Mounting materials (e.g., adhesive strips) will be provided.
- Posters must be mounted on the assigned board before the beginning of the session.
Travel grants and registration fee waivers
Travel grants and registration fee waivers are available for participants.
Selection of awardees is handled directly by the organizers. EMBO travel grants and registration fee waivers are allocated on the basis of the quality of the submitted abstract.
Applicants do not need to apply separately for these but should indicate on the registration form if they wish to be considered.
Additional travel grants are available for EMBC Associate Member States Chile, India, Singapore and Taiwan.
Child care grants
EMBO Courses and Workshops offers grants to offset additional childcare costs incurred by participants or speakers when participating at any EMBO Courses and Workshop funded meeting. Eligible costs include fees for a caregiver or child-care facility, travel costs for a caregiver, or travel costs for taking the child to the meeting etc. Please indicate on the registration form whether you would like to be considered for the grant. Please also describe how you intend to use the childcare grant and specify the sum that you will need.
Sustainability measures at the meeting
- The Hilton hotel is a certified environmentally friendly venue. It is centrally located venue with good public transport connections and close to major transport hubs. Attendees will stay at the venue or at hotels at walking distance from the venue
- The Hilton Sorrento Palace hotel sustainability activities are listed here: https://www.insol-europe.org/uploads/files/files/Hilton_Sorrento_Palace_Sustainability(2).pdf . By way of example, catering will include locally sourced ingredients, and bottled water or single-use wares will be avoided. Of note, the Environmental Management System and implementation of the Hilton hotel meets the requirements of the standard ISO 14001:2015 and the Energy Management System and implementation of the Hilton hotel meets the requirements of the standard ISO 50001:2018.
- Digital abstracts and meeting programs will be available for the attendees
Travel
Participants are requested to offset the CO2 footprint from the flights by paying the extra charge offered by most airlines. EMBO requires at least 4 speakers/organizers travelling within Europe to travel by train. We encourage attendees to offset their CO2 footprint via a donation to a carbon reduction project (soon to be indicated).
Accessibility grants
EMBO offers accessibility grants to support participants at EMBO Courses & Workshops with any access needs. These grants cover up to 500 euros for any additional costs e.g. to adapt the conference environment, or to be accompanied by someone to assist them where necessary.
Participants with access needs may apply for a grant via the registration system of the related EMBO event, or by emailing the organizers of the related EMBO event directly.
Code of conduct
Anti-harassment and non-discrimination policy
At EMBO, we believe that harassment and discriminatory behaviour are unacceptable in any setting.
Media and communications policy
Recording or communication of the presented data needs to be agreed upon by all concerned.
EMBO's code of conduct is applicable for all participants of this EMBO meeting and can be found here.
